Administrators can add/edit/delete users on the InOutBoard.com account. To add or update a user, click on the cog wheel in the upper right corner, then Settings, then Users. Click the Add User button. Type in the username (we recommend email address.) Then add in the password (must be at least 6 characters and contain at least one number and one letter) and put in the additional required details.
Yes! From the Settings and Users area, Find the user who needs the email. (You can put in search parameters, or just scroll down the list.) Once you see the user, click the blue envelope button at the end of the user’s row. A window will open to confirm that you are about to send the email. Click Send. If the email is still not received, have the user check their Junk email folder. Also make sure that alert@inoutboard.com is in the Safe Senders list.
Administrators:These users have full access to the website and can perform every operation, including setting up data and adding, editing, and deleting users.
Managers: These users can change the work status of other users at their SAME Location only. Managers have elevated rights to perform certain operations not available to regular users.
Employees: These are the most common users — they can update their own work status and view other users on the status board. They can only run reports on themselves.
Guests: These users have limited access to the website. They can update their own work status, but they cannot view the status board (other users).
Only Administrators can add/edit/delete users. These are the steps to find an Inactive User, or one that already has an account.
If the user does not remember their password, click the blue envelope on the far right of their name, and that will send them a link to reset their password.
Teams provide a flexible way to combine employees that work in different departments or locations. Administrators can set up a Team based on an active project or committee in your organization. Teams can be used in shared company calendars to create group events, and as a filter on the Status Board. You can have as many Teams as your organization needs, or no Teams at all. Users can be assigned to multiple teams. Here’s how to add Team:
If you need to Edit or Delete an existing Team, click on the blue Team Name link.
All of our reports have various parameters, such as date range, location, department, status code, status type, and the ability to select specific users. There is also an Export to CSV option so you can download the report directly into an Excel spreadsheet if needed. Our reports use a 24 hour clock. Time totals are shown in decimal format. (For example, 15 minutes = .25, 30 minutes = .50, 45 minutes = .75) Administrators have access to all Reports, for all users and their data. Managers can run reports only for users at their SAME location. And Employee users can only run reports on themselves. Here are a few of our most common reports:
Here is a list of all InOutBoard Reports
My Time Card Report: This report shows your total daily hours worked (IN hours), based on a range of dates you supply. It is a summary report, and is supported by the My Time History report.
My Time History Report: This report shows a history of your status changes for a range of dates you supply. Transactions include In, Out, and PTO status types. Totals and any comments for each transaction are also included.
My Calendar Report: This report provides a detailed listing of your calendar events for a range of dates you supply. Events will come from your My Calendar, and any other shared company calendars you have access to.
Resource Status Report: This report show the current status information of all Resources and can be filtered by Resource Type, Location, Status, Status Type, and who the Resource is Assigned To.
Location Report: This is a list of your company’s locations, and includes the location number, address, phone, and fax numbers. The Location Report is available to all users.
Time and Attendance Reports can be run by Administrators and Managers only. Managers can only run these reports for users at their same location. These reports include:
Current Status Report: This report gives you a listing of all users’ current status and detailed contact information. You can filter the report by status code, location, and department. This report can be used in case of disaster or emergency, when you need to know where users are, and how to contact them.
Time Card Report: This report shows the total daily hours worked (IN type hours), for individual users or all users, based on a range of dates you supply. It is a summary report, and is supported by the Time History report.
Time History Report (IP Address information): This report shows a history of status changes for individual users or all users, for a range of dates you supply. You can also filter the report by location, department, status code, and status type. Totals and any comments for each transaction are also included. NOTE: You can use this report to show you what IP address (what computer or mobile device) the user is updating their status from. The IP address will show for each status change.
Time By Status Code Report: This report summarizes time by status code, for individual users or all users, for a range of dates you supply. You can also filter the report by location, department, status code, and status type. You can see how much time each employee spends in each Status Code, such as In, Training, Lunch, etc.
Time By Status Type Report: This report further summarizes time by the three main status types (In, Out, and PTO), for individual users or all users, for a range of dates you supply. You can also filter the report by location, department, status code, and status type.
User Report: This report contains detailed contact information for all users, and can be filtered by location and/or department. Only Managers and Administrators can run the User Report. Managers can only run the User Report for users at their same location.
Emergency Reports can be run by Administrators and Managers only. Managers can only run these reports for users at their same location. Encourage users to update their profile with their emergency information. This information can be viewed by the user, Managers, and Administrators. Reports in this area include:
Emergency Status Report: This report shows the current status of all users, and when their status was last updated. You can filter the report by location and/or department. It includes detailed emergency plan and contact information. You can select to show user address info on the report as well. Only the user can add emergency contact information into their own User Profile.
Emergency Plan Report: This report shows the details of all users’ emergency plan information. It can also be filtered by location and/or department. You can select to show user address info on the report as well. Only the user can add emergency contact information into their own User Profile.
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